How to Apply

The Ludcke Foundation normally makes grants twice a year, in Spring and Fall. Only organizations invited by the trustees may apply. The trustees will begin this process by inviting a 2-page Letter of Inquiry. Organizations whose LOI have been approved by the trustees will be invited to submit an application in accordance with the foundation’s proposal format described below. Interviews or site visits will be scheduled at the trustees’ discretion.

Step 1: Letter of Inquiry

Instructions
Only invited organizations may apply.  If your request fits The Ludcke Foundation’s grantmaking guidelines and you have not yet spoken with foundation staff, please do so before continuing with your application.

Please submit one copy of the foundation’s Letter of Inquiry form.  This form should not in any case exceed two pages and  should maintain the one-inch side margins of the original.

Please upload the LOI by logging into our online database, using the Access Code you received upon invitation to apply.  You must register your organization in order to log in.

Deadlines
If invited, your Letter of Inquiry must be submitted between November 1 and December 15 for consideration prior to the Spring application deadline, or between May 1 and June 15 for consideration prior to the Fall application deadline.  In the event that a deadline falls on a weekend or holiday, LOI’s will be due on the first business day following the deadline date.

If we have not acknowledged your submission two weeks after the current deadline, please contact the foundation to check on its status.

If the trustees approve your LOI, you will be invited to submit an application following the guidelines below.

Step 2: Application

Instructions
Please upload your application and all required attachments by logging into our online database, using the Access Code you received upon invitation to apply.

* AGM Common Proposal Form Cover Sheet
* AGM Common Proposal Form Full Proposal Narrative
(This should not in any case exceed 5 pages in length.  Please use questions #7 and #9 of this form to list 3-5 goals for the proposed program, and to detail how they will be measured.  The trustees are particularly interested in learning how this funding request fits into your organization’s long-term plans, and what anticipated outcomes will determine program success at the end of 3 years.)
* Program budget that includes income and expenses
* Organization budget, using AGM’s Budget Template or a similar budget format
* List of current and potential foundation and corporate supporters
* List of Board Members and their affiliations
* Resumes or bios of key staff
* Most recent audited financial statement

Please note that a cover letter is optional, but highly recommended.

Deadlines
All applications must be received by 5:00 p.m. on March 1 for consideration at the May meeting, or September 15 for consideration at the November meeting.  In the event that a deadline falls on a weekend or holiday, applications will be due on the first business day following the deadline date.

Repeat applicants whose current grants were allocated at the Spring trustees’ meeting should submit applications by the March 1 deadline for consideration at the next Spring meeting, while those funded in the Fall should submit applications by the September 15 deadline.  To apply for continued funding for the same project, grantees must submit a grant report using Associated Grant Makers’ Common Report Form along with an updated application; please use the more comprehensive final report form, labeled “Common Report Form,” rather than the “Interim” form.  To apply for a grant for a new project, past grantees must communicate with the foundation for an invitation to submit a new LOI.

If we have not acknowledged your submission two weeks after the current deadline, please contact the foundation to check on its status.

Denials
Please note that organizations whose LOI or application have been denied funding must wait two full years from the notification of denial before they may be invited to reapply.  As the two-year point approaches, these organizations are encouraged to contact the foundation to discuss submitting a LOI.

NOTE: Please be aware that The Ludcke Foundation trustees limit the number of organizations receiving grants for more than three consecutive years.  In most cases, organizations that have received grants from the foundation are invited to reapply for second- and third-year’s funding for the same program/purpose.  Those organizations that have been supported by the foundation for three or more years may be asked to observe a hiatus of at least two years before they may reapply by submitting a LOI.

If you have any questions about your organization’s eligibility to reapply, please contact the foundation for guidance prior to submitting any materials.

Contact
For further information, please contact:

Gracelaw Simmons, Grants Advisor
gsimmons @ gmafoundations.com (preferred)
Voice Mail 617-391-3082